To be a leading resource for fostering global sustainable development, for advancing quality of life and for protecting the environment.
To form alliance with other organizations and environmental professionals to:
- Promote state-of-the-art environmental science, technology and management
- Promote opportunities for professional development for members
- Improve greater China environment
- Advocate sustainable environmental policy
ARTICLE I: NAME
The name of this association shall be “Overseas Chinese Environmental Engineers & Scientists Association”, hereinafter referred to as “OCEESA”.
ARTICLE II: PURPOSE
The objectives of OCEESA shall be:
- To enhance the advancement of environmental science, technology, and management
- To provide education, training, and information exchange for members and other environmental professionals
- To establish data base for environmental resources
- To assist sustainable environmental trade and business
- To promote informed environment policy and decision making
ARTICLE III: COMPOSITION OF THE ASSOCIATION
The Association shall be composed of members who in turn may be members of its Chapters, Divisions and/or local Sections. It shall have officers and staff as are necessary to effectuate its purposes.
ARTICLE IV: MEMBERSHIP
OCEESA membership shall include regular members, student members, affiliate members, corporate members, honorary members, and life members OCEESA.
An Admission Committee shall consist of members of the Executive Council of the Association. This Committee shall admit all new regular and life members, student members, affiliate members, and corporation members and non-resident members. The Committee will also review all honorary member applications and sends the applications to the Board of Directors for approval.
Regular members of OCEESA shall be those of Chinese descent who are interested in and supportive of the objectives of the Association, and who are working in environmental engineering and science, and other related professions. Regular members are entitled to all membership privileges. Officers shall be elected among those regular members who are citizens or permanent residents of countries outside of China and Taiwan.
Student members shall be students of Chinese descent studying and actively doing research in environmental engineering and science and other related fields at an institution of higher education. Student members shall have voting privileges and shall receive the OCEESA Journal.
Affiliate members shall be those, who are not eligible for membership of regular members and student members but who are interested in and supportive of the objectives of OCEESA. An affiliate member shall not vote on OCEESA matters or hold an office of OCEESA; otherwise an affiliate member shall be entitled to all other membership privileges.
Any firm, association, corporation, or institution or subdivision thereof desiring to support the objectives and programs of OCEESA may become a corporate member of OCEESA. A corporate member shall be entitled to all membership privileges except voting and being elected as an officer.
Honorary members shall be those who are not OCEESA members but has made significant contributions in the improvement of the environment such as, but not limited to environmental engineering, environmental science, humanity, and the growth and development of OCEESA. Honorary members are entitled to all membership privileges except voting and being elected as officers. Honorary members are nominated by OCEESA members and approved by the Board of Directors.
Life members shall be those who has paid one lump sum of $250.00 of membership dues at the time of membership application or any time as a regular paying member. Life members are entitled to all membership privileges.
All regular members, student members, affiliate members, corporate members, shall pay dues as described in the By-Laws.
Voting privileges shall be limited to members in good standing and as described in Article IV with each member having one vote.
ARTICLE V: OFFICERS
The officers of OCEESA shall be a President, a Vice President, a Secretary/Treasurer, Directors and Executive Director. The officers, except the Executive Director, shall be elected by the members according to procedures described by the By-Laws. The officers shall make up the Executive Council of the Association, chaired by the President of the Association. Retiring President shall be the ex-officio member of the Executive Council following his/her retirement, for a term of one year beginning January 1 of the year.
The duties of officers of CCEESA are listed below:
- The President shall be the chief officer of OCEESA, shall have general authority for active management of the business of OCEESA and shall see that all resolutions of the Association are put into effect. The term of presidency shall be one year beginning January 1 of the year.
- The Vice President, in the absence of the President, performs the duties and exercises the power of the President. The Vice President shall be the President-Elect of OCEESA. The term for Vice President shall be one year beginning January 1 of the year.
- Under the direction of the President, the Secretary/Treasurer shall be responsible for all official correspondence, admission, finances of OCEESA, shall keep all official files and documents, and shall perform such other duties assigned by the President. The term of the Secretary/Treasurer shall be one year beginning January 1 of the year.
- The Directors shall be responsible for assisting the President in implementing resolutions, obtaining manuscripts and news items for OCEESA Journal, and nominating candidates for OCEESA officers. The term of the Director shall be three years beginning January 1 of the year. There shall be three (3) Directors elected every year. Total number of Directors shall be nine (9) plus the number of local chapter presidents.
- The Executive Director/Editor-in-Chief of OCEESA Journal is appointed by the President. The terms and conditions for the appointment of new executive director/editor-in-chief of OCEESA Journal shall be set by the President at the time of the appointment. The Executive Director is responsible of the operation of OCEESA headquarters office including publishing of OCEESA Journal and OCEESA Directory, maintenance of OCEESA Directory and Website, receiving membership dues, filing annual tax return, and processing OCEESA Best Paper Awards competition and other publicity events.
No officer of OCEESA may serve more than one term of the same office.
ARTICLE VI: COMMITTEES
The President shall appoint, as necessary, advisors, chairman and/or members of standing and ad hoc committees on matters such as admission, nomination, publicity, international affairs, and other operations of the programs of OCEESA.
Officers of OCEESA may make recommendations to the President for the selection of chairmen and members of subcommittees on matters related to their duties and responsibilities of their offices. The President shall approve or reject the recommendations.
ARTICLE VII: MEETINGS
General membership meeting: OCEESA shall hold annual meetings and such other meetings as are necessary to carry out its objectives. The time and place of all meetings shall be selected by the Executive Council as proposed in the By-Laws, and notices thereof shall be sent by the Secretary to each member of OCEESA or shall be published in the OCEESA Journal at least two weeks prior to the date of said meeting.
Board meetings: The Board of Directors shall meet at least once a year through telecommunication, video conferencing or physical meeting, at a date to be determined by the Board of Directors. A majority of the Board membership shall constitute a quorum. Special Board meeting can be held at the request of the President or majority of the Board members.
At any meeting of OCEESA, 30% of paid member participation shall constitute a quorum.
Executive Council meeting: The President shall call Executive Council meetings on a pre-established schedule to conduct association business.
ARTICLE VIII: LOCAL CHAPTERS
Upon the request of not fewer than 10 members of OCEESA residing within the area defined in their request, the Executive Council may establish a Local Chapter.
Local Chapters shall be governed by the Constitution, By-Laws, Rule, and Policies established by the Executive Council of the Association.
A Memorandum of Understanding (MOU) shall be established between the OCESSA Executive Council and the local Chapters.
ARTICLE IX. POLICIES
OCEESA will operate in a non-political, non-partisan, and non-sectarian manner.
In the event of dissolution of OCEESA, the Executive Council shall, with the approval of the two-thirds majority of the membership, after paying debts, distribute the remaining assets to any of the organizations with like purposes or to organizations formed and operated exclusively for literary, and educational purposes as shall, at that time, qualify as exempt organizations under Section 501 (c) (3) of the Internal Revenue Code of 1954, or under any section amendatory thereof, supplemental thereto, or substituted therefor. Any such dissolution shall be accomplished pursuant to the laws of the State of Ohio where the OCEESA headquarter is.
ARTICLE XI: BY LAWS
The Executive Council shall make such By-Laws not in conflict with this Constitution as may be necessary for the proper government of the Association. Such By-Laws shall require the approval of the membership by a majority vote.
ARTICLE XII: AMENDMENTS
The Constitution and By-Laws may be amended, altered, or repealed at annual meetings of the general membership with quorum by a two-thirds majority of those members present and voting, provided that no amendment is contrary to the provisions set forth in Section 501 (c) (3) of the Internal Revenue Code of 1954, and provided that prior written notice of the proposed changes has been given in the notice of said meeting not less than 30 days prior to the annual meeting of the general membership. The request for the proposed changes with written endorsement of at least ten per cent (10%) of the general membership shall be filed with the Secretary of OCEESA not less than 45 days before the date of said meeting.
The Constitution and By-Laws may be amended, altered or repealed, for all practical purposes, may be subject to ratification by majority of membership at large. The procedure of conducting this ratification shall be determined by the Executive Council.
BY-LAW 1. MEMBERSHIP DUES
Section 1. The membership year shall be from January 1 to December 31, inclusive.
Section 2. Unless revised by the Executive Council, the dues for various classification of membership are determined by the Executive Council. Presently, the dues are as follows:
Regular Member: $25.00 annually
Student Member: $15.00 annually
Affiliate Member: $25.00 annually
Corporate Member: $100.00 annually
Life Member: $250 (one time)
Honorary Member: Free
Honorary Member Nomination Procedure and Selection Criteria
1. Nomination procedure:
- A Nomination letter highlighting the significant achievement of the nominee should be submitted to the OCEESA President. The letter has to be signed by at least three OCEESA members in good standing.
- One page biography of the nominee should be attached with the nomination letter.
- Nomination material should reach the OCEESA president by August 1 each year and the selection process should be completed within 120 days. The results will be announced on the following year’s 1st issue of OCEESA Journal.
- Election to Honorary Membership shall be at the Board meeting or by mail with secret ballet vote. The ballet shall be based on at least five-sixths of the OCEESA Board of Directors. No less than 80% of votes cast shall be affirmative.
- The elected Honorary member shall be recognized at the OCEESA annual meeting or other appropriate occasion and publicized in OCEESA Journal and OCEESA Web page.
2. Selection Criteria:
- “Significant contributions in the improvement of the environment” include but not limited to the following:
- Research: as indicated by referred journals, presentations, patents, etc.
- Design and practices: as demonstrated in the environmental design for achieving substantial efficiency enhancement or cost savings
- Policy and strategies: as demonstrated by environmental quality improvement as the results of implementation of such policy or strategies
- OCEESA development and growth: as demonstrated by extraordinary service to OCEESA or by providing financial or technical support to OCEESA, resulting in significant OCEESA development and growth
- Community service: as demonstrated by exceptional environmental contribution that significantly improves the quality of life of a community.
- Not more than one Honorary Member can be elected in any calendar year.
- Unless otherwise noticed by the applicants, applicants not selected will be automatically put in the selection pool for next two years. After that the applicant needs to be renominated.
- The ratio to membership cannot exceed one Honorary Member to every 20 active OCEESA members.
The fiscal year is from January 1 to December 31.
BY-LAW 2. ELECTION OF OFFICERS
Newly elected officers shall take office on January 1. Retiring officers shall leave office on December 31. Retiring President shall be the ex-officio member of the Executive Council following his/her retirement, for a term of one year beginning January 1 of the year. For operational necessity, the election related deadlines may be adjusted by the Executive council.
Nominations Committee shall consist of chairman and other members of Executive Council of OCEESA named by the President. It shall be the duty of this Committee to nominate one or more candidates for each office. The nominations shall be published by mail or announced in the OCEESA Journal, which is sent to its members. All nominees shall be “regular members” in good standing, as described in Article IV of OCEESA Constitution, who have paid their membership dues for the current year.
Any additional nominations can be made from the OCEESA members, but each nomination from the members must be seconded by at least ten members, in accordance with the procedure that is used by the Nominations Committee to nominate other candidates.
From these nominations the Executive Director of OCEESA shall make up a ballot placing the names of the candidates for each office in alphabetical order on the ballot, which shall be sent by OCEESA office to each paid member no later than December 1. No nominee shall have his/her name placed on the ballot whose consent to serve has not first been obtained by the Nominations Committee or by the Secretary.
Members may vote for one candidate for each office for the President, Vice President and Secretary/Treasurer. From the slate of candidates for the offices of Directors, each member may vote for not more than the number of offices to be filled. The Vice President will assume the presidency in the coming year. Unless the Vice President is unable to serve, then the election of the President will be held.
All ballots must be returned to the OCEESA office no later than December 24. To be counted, each ballot shall be sealed in an envelope on that shall appear the name of the member, including both signature and the printed or typewritten name. The OCEESA office shall check each name against the membership list and call the attention of the Nominations Committee to any discrepancy. Sealed ballot envelopes, which is to be placed inside the mailing envelope, or ballots bearing the name of the member shall invalidate such ballots.
The candidate receiving the highest number of votes for each office shall be declared elected. In case of a tie, a run-off election by mail ballot will be held to elect the winner. In case of an election tie, a special Board meeting shall be called by the president to resolve the issue.
The Secretary shall report the election results to the members of OCEESA within the first week of January and in the January issue of OCEESA Journal.
Vacancies in office during the year shall be filled by appointment by the Executive Council.
Any officer or committee chairperson who shall fail to properly perform the duties of his/her office or shall act in a manner tending to bring discredit to the OCEESA may be removed from office by a two-thirds majority vote of the elected members of the Executive Council. Due notice of the anticipated action shall be given at least one month in advance of this meeting of the Executive Council, at which time the accused shall have full opportunity to be heard. The Secretary of the OCEESA shall conduct the vote by secret ballot. If the President is the officer whose removal is being considered, he/shall not preside over the Executive Council during the consideration of this item of business. Any elected officer removed from office under the provisions of this Section shall have the right to appeal to a duly constituted OCEESA meeting, at which a two-thirds majority vote is required to reverse the decision of the Executive Council.
BY-LAW 3. ANNUAL MEETINGS
The OCEESA annual meetings may be scheduled at the time and place determined by the Executive Council.
BY-LAW 4. OCEESA JOURNAL AND WEBSITE
OCEESA Journal shall be the official publication of the Association. It shall be published at least twice a year or quarterly if possible. Journal editor-in-chief is appointed by the President and with the assistance of the associate editors and the editorial board, shall be responsible for the review, editing and publication of the OCEESA Journal. All officers of the Executive Council of the OCEESA shall be responsible for the soliciting and contributing to the writing of manuscripts and OCEESA news items for publication in the OCEESA Journal and Website.
OCEESA Journal (ISSN 1072-7248) is published by the National Technical Information Service (NTIS), U.S. Dept. of Commerce, 5285 Port Royal Rd, Springfield, Virginia 22161, USA (Technical Reports-Project No. L8301001). The order information can be found in the U.S. Government Report Announcement and Index. OCEESA does not accept subscription of OCEESA Journal from non-members.